Feature 1: Employee Portal
An employee portal allows for there to be a secure location which can only be accessed by employees who have access credentials, which organisations can use to store their employees’ payslips and FS3s. This feature is a lot useful when compared to sending payslips by email as in some cases, employees can share an inbox with their collegues or their spouse, which would not allow for the contents of payslips and FS3s to remain completely private.
Feature 2: Bulk Wage Adjustments
With the COLA (Cost of Living Adjustments) that are announced by the government of Malta every year, it is essential for administration teams to be able to adjust all employees’ wages quickly and easily, rather than having to update each employee’s salary. With this feature, administration teams save a lot of time and effort, which can be spent on other more important tasks.
Feature 3: Relevant reporting
For financial auditing, the majority of organisations require some form of flexibility when generating reports. The best practice would be to allow for a report to contain any payroll-related field, for any payroll run/s, for any department, team, or employee. Additionally, allowing for Payroll Administrators to be able to save templates of the report settings made, is another practical solution that can allow for much better productivity in these circumstances.
Feature 4: Integration
The purpose of software is to save time and effort whilst boosting productivity. As payroll is a link in a chain of processes, it makes sense for an organisation to use software that has integration features as it frees up time and effort to focus on more important things. In the case of payroll solution, integration with a Leave Management System allows for leave entitlements to show on payslips, whilst integration with a Time & Attendance with contactless biometric devices solution allows for overtime and approved working hours to appear directly within the payroll solution for relevant calculations to be done. All of this, without having to import/export files from other systems.
Feature 5: Options and Settings
Different options and settings are key in order to process payroll and generate payslips containing all of the information that an organisations employees’ are accustomed to seeing. These can include:
- Field Configuration: A method of configuring what payroll fields appear and their names based on the company’s terminologies.
- Custom Government Bonus and Allowance Dates: A method to set when employees receive government bonuses and allowances.
- Payslip Settings: A method to configure which details appear on payslips including employees’ personal and leave details.
What else does WorkForce offer?
WorkForce also has a Leave Management system which is availalble for FREE with its Payroll system for Malta, and a Time & Attendance system with contactless biometric punch clocks all of which integrate directly to provide for a semi-automated payroll administration experience. Additionally, HR Management and Task Tracking modules are available within this suite to offer a complete solution to HR teams.
All 4 software products from DataByte form part of the DataByte WorkForce Cloud HR suite, which consists of additional software modules including a Task Tracking system which works in conjunction with the Time & Attendance module, as well as an HR Documentation system containing features that facilitate for easier HR Management as well as operational and legal compliance.
DataByte WorkForce also comes with a FREE Employee Portal which allows Employees to:
- See the Payslips and FS3s submitted by their Payroll Administrator
- See their upcoming leave
- See who is on leave within their team for the day
- See their clockings for the day
- Access the Leave and Timekeeping modules
- See any visits scheduled for them for the day
- See their current assigned tasks
Note: Organisations using the Payroll, Leave Management, Time & Attendance, Visitor Management and Task Tracking modules combined, would be able to make use of all of the above features listed.